How to Write a Press Release - Part Two: Body Copy

Thursday, August 23, 2018

You can generate more book publicity, sell more books, and become more profitable if you follow several simple techniques for writing promotional material sent to business buyers. These are people in corporations, associations, schools, and other non-retail organizations.

Part One in this two-part series described writing attention-grabbing headlines. Part Two tells how to write body copy that keeps the reader engaged through your communication. Once you hook the readers with your headline, you must deliver on their expectations or they will stop reading immediately. Use the body of your press release to continue the momentum started with the headline and get the readers to take the action you recommend.

Body copy falls into a few well-defined categories, each used in accordance with the general format and theme of your headline. The style of copy you use in the body of your release must follow the pattern and pace established by your attention-getter. If you use a direct, factual headline, your body text will usually be most effective if it, too, is factual. Likewise, if you employ a gimmick headline your body copy should explain the connection to your book.

1) Straight-Line Copy

This is the most frequently used type, and your text should quickly begin to develop the headline. It is like a white shirt, red tie, and blue blazercorrect for almost any affair. It directly follows the headline and proceeds in a straight and orderly manner from beginning to end. It does not waste words, but starts to sell the benefits of your book immediately.

2) Narrative Copy

Narrative copy follows the headline with a story that logically leads into a discussion of your content. Your text sets up a situation prior to getting into your selling copy. This can be a dangerous style to use because you must construct an interesting story that will keep the readers involved long enough to make your point.

3) Institutional Copy

Institutional copy sells an idea, organization, or service. In many cases this is narrative in style because you are not trying to sell the value of a specific book. You may be announcing your new consulting service. Your copy must create confidence in the author as expert, not your book itself. The difficulty is not to get so wrapped up in the traditions of your publishing company that the copy becomes boastful. This will quickly turn a reader off, especially if you use this style following a hornblowing headline.

4) Dialogue and Monologue Copy

Dialogue and monologue copy permits the person giving the endorsement in your headline to do the selling in his or her own words. The trick is to retain the attention-getting power of the testimonial and at the same time sound natural and convincing. One way to do this is to let your endorser do the complete selling job throughout, or by including a few additional supporting remarks in your own or others' words.

5) Gimmick Copy

Gimmick copy depends upon humor, exaggeration, and similar devices to create selling power. This is not often used in business communication because in most cases you are writing a press release to tell a straight, informative story.

Use these techniques as guidelines, not as rules. Write for the audience of the recipient (customers, students, members, employees), not about your book. Practice writing headlines in several different styles and then write supportive body copy for each.

If you are the copywriter, become the copyreader. Read what you write with a red pencil in your hand. Be brutal. Cut out meaningless words and useless phrases. Combine some sentences and eliminate others. Give your readers sentences that flow and combine several thoughts and presents important facts. Mix and match your text with different headlines until you spark an idea that is truly creative, powerful, and designed to accomplish the objective of your press release.


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Brian Jud

Brian Jud is the Executive Director of the Association of Publishers for Special Sales and President of Book Marketing Works. He has over 25 years of publishing experience as a speaker, book marketing consultant, and the author of hundreds of articles and several books about selling books to non-bookstore buyers, including How to Make Real Money Selling Books and Beyond the Bookstore.