Updated November 25, 2025
Your IngramSpark account setup is complete – now what? The first step on your publishing journey is to upload your book to your account, and we’re here to guide you through the process!
You can add a new title by selecting “Add a New Title” on your Dashboard, or you can add a new title from the “Titles” section of your account.
Print Book or Ebook?
To start, you’ll need to decide if you’d like to set up a print book, ebook, or both. We recommend setting up your title in both print and ebook formats to reach readers regardless of their preferred format. Some genres lend themselves better to ebooks and some better as print books, so do your research and be sure you make the decision that’s best for you, your budget, and your book.
Book Metadata
When you begin the book setup process (whether for ebooks or print books), you'll be asked to provide detailed information about your book. This is known as your book metadata. The metadata conveys information about your book to customers, bookstores, libraries, and other retailers. For this reason, it's best to make your book metadata as accurate and specific as possible.
Book metadata is important to your book’s categorization, discovery, and overall book sales. It should be part of any author's overall book marketing strategy, and successful self-publishers know how to incorporate as much quality book metadata as possible into their sales plans.
For tips on successful book metadata, check out our free online course.
As far as your metadata is concerned, more is better, because the more information you provide, the better chance your book has to be discovered by the right readers. If your metadata describes your book correctly, using terms for which your ideal audience frequently searches, your book will display when they search for anything resembling your book.
We understand some people want to be able to upload their books quickly, however, so we only require what’s absolutely necessary for your book to become available for distribution. For example, we require you to enter two BISAC subject codes, but we offer you the opportunity to provide up to three. While one code is required, a book is rarely about only one thing, so why not provide all three to help readers and retailers know exactly what your book is about and where they should stock it?
What's Required for Book Setup with IngramSpark?
As you navigate each setup step in your IngramSpark account dashboard, you'll see a red asterisk beside the required information. You won't be able to continue to the next step until the required information is completed. Fields without a red asterisk are not required, but you're given the option to include more information in these fields in order to enhance and improve your book metadata.
- Title – This is the title of your book, and it's one of the first things customers, retailers, and libraries will see.
- Language – This is the primary language in which the book is written.
- Full Description – The book description should describe what your book is about and provide the reader with a general idea of what to expect when reading your book.
- Contributor – At least one contributor is required (e.g. author, illustrator, etc.). Take note that this is the name that will be publicly listed as the author (or other contributors) of your book in Ingram’s database and distribution network; so, if you write under a pen name or pseudonym now is the time to lock it in. Click the “About Contributor” button next to any contributor to provide an author bio or additional information about that contributor.
- Imprint - An imprint identifies a branch of your publishing company and is typically displayed as the publisher on most retail sites.
- Subjects – Subjects (also referred to as BISAC codes) describe and categorize your book with standard codes accepted by the book industry. You can search subject codes by clicking on “Find Subjects.” You can also access a complete list at the Book Industry Study Group website.
- Book Types - There are also Regional and Thema Subjects. Regional Subject is a list of geographical places used to modify the major subject. For example, a book on the football team "Tennessee Titans" would have a BISAC category as "Football" with the regional BISAC of "Tennessee". Thema Subjects offer global and unique subjects to categorize your book.
- Be sure to download our checklist of tips to enhance your book’s metadata with Thema Subject Codes
- Audience – Classifying the intended audience is required by some retailers, and it helps categorize your book even further. If your book won't be marketed to a particular age range, it’s best to default the audience to adult/general.
- Trim Size – If you’re publishing a print book, this is the finished cut size of your paperback book. For hardcover books, this indicates the size of the trimmed paper. The outer cover boards will be slightly larger. You should make your decision based on what you think would be the best fit for your book and its genre. You can base this on popular book sizes.
- Interior Color and Paper – Here, you'll select if you'd like your print book to be in black-and- white or color.
- If selecting black-and-white, you'll have the option of white, crème, or groundwood (eggshell) paper.
- If selecting color, you'll have the option to choose between four color interior options. Availability is dependent on the selected trim size and book type.
- Binding Type – If you’re publishing a print book, you'll select either paperback or hardcover, which comes with several additional options to choose from. Note that not every interior or binding type is available for each trim size. To see the combinations of available offerings, you can use our Print and Shipping Calculator or view our trim sizes here.
- Page Count – This is the total number of pages in your interior file (including blank pages). The page count must be an even number. The last even page will be used for manufacturing purposes and cannot have any content on it.
- ISBN – The ISBN (International Standard Book Number) is a unique number assigned to every book and is required for distribution. No two books can have the same ISBN. Additionally, each format of a book must have its own ISBN. For example, a paperback, hardcover, and ebook of the same title will each have their own unique ISBN. Bowker-issued ISBNs can be purchased at a discount from IngramSpark during title setup for U.S. publishers.
- SKU – If you don't want to purchase an ISBN, you may use a SKU instead. It's important to keep in mind that SKUs are not accepted in the distribution channels, so distributors will not be able to stock or sell your book if it has an SKU instead of an ISBN.
Once you’ve handled the important pieces of your book setup process such as format, title, author, and book description, it’s time to move on to pricing, book distribution, and file upload. Pricing and book distribution methods are additionally important pieces of your book’s metadata used to convey vital information about your book to customers, bookstores, libraries, and other retailers. And without files, there’s no book.
Here’s what you need to know about each of these steps when setting up a book with IngramSpark:
Pricing
In the pricing section of IngramSpark’s book setup process, you'll see numerous markets. Adding global pricing will allow your title to be distributed in each respective market. If you decide to include a list price for different markets, we recommend using our currency converter. Adding pricing in as many markets as possible allows your book to reach its greatest sales potential by not limiting your book’s distribution.
It's up to you to determine the list price, wholesale discount, and returns status. It's also important to note that the pricing of your book will affect your publisher compensation (your earnings on every sale).
List Price
The list price is the price that retailers will charge their customers when selling your book (retailers may offer discounts to customers for promotions or coupons, but those are taken out of the retailer’s profit, not yours).
Ebook Pricing
When completing the pricing information for ebooks, there are two columns: ebook Retail Price and Apple ebook (Agency) Price. The retail price applies to all ebook retailers except Apple. The Apple (Agency) price applies only to Apple and must meet certain requirements:
- The agency price must end in a “.99” value
- The agency price must not exceed the retail price of the book
- Apple requires both an agency and a retail price for comparison
Wholesale Discount
You can offer a wholesale discount between 40% and 55% for the US and Canada markets (35% - 55% for international markets). The most acceptable industry standard wholesale discounts are 53% to 55%. The wholesale discount you offer is what our distribution partners receive. They may pass on a portion of that discount to their customers. By offering a wholesale discount of 53% to 55%, bookstores may receive their normal trade discount or contracted discount from the wholesalers they buy from, such as Ingram.
Returns Status
Knowing the purpose of returns and how they can affect a publisher is important to understand. Many brick-and-mortar stores will not order a book unless it's returnable, but if books are returned, the publisher is expected to pay the cost of the return (the wholesale cost of the book).
Book Distribution
Global Connect
Ingram’s Global Connect program allows your book to be even more accessible in various parts of the world. We currently have relationships with printing facilities in Germany, Russia, China, Poland, South Korea, Singapore, Italy, South Africa, Spain, Brazil, and India. With the Global Connect program, our distribution partners in these markets are able to print orders as they come in for their local channels and retailers.
Publication/On Sale Date
New validation has been implemented on title setup and revisions. This does NOT apply to titles created before this release, which are referred to as Legacy Titles. The new validation rules are as follows:
- On Sale Date is not allowed to be older than the Pub Date
- On Sale Date is not allowed to exceed 60 days beyond the Pub Date
- On Sale Date is not available on titles with Pub Dates in the past
Ebook Distribution Rights
Here you'll select if your ebook can be distributed worldwide or only in certain regions. Selecting “Yes” allows your ebook to be enabled for worldwide distribution. If “No” is selected, you're provided a complete listing of Distribution Territories that will apply to your title.
File Submission
The file upload process is where you'll submit your files to IngramSpark for review. Print books require an interior PDF file and a cover PDF file. If you select the case laminate (hardcover) with dust jacket option, you'll be required to provide two PDFs, one for the hardcover and one for the dust jacket.
Ebooks require an EPUB file and a JPG cover image. You can read more about our print file specifications in our File Creation Guide.
Print File Submission
Once your files are submitted, they go through an initial Content Validation process. If our computer system flags something in the file that may cause an issue when printed, you'll receive a notification. Some file issues you'll be required to fix before moving forward, and a new file with corrections may need to be uploaded.
After submitting your files, they're reviewed by our pre-media technicians. If any potential printing issues are seen, you'll receive an email notification with information about the issue, and you may be asked to upload a corrected file. The typical turnaround time for file review is 3-5 business days for new titles.
After the file review process, you'll receive an eProof to review. Approving the eProof allows your book to be printed, and you'll have the option to enable distribution. Your orders will not print until you've approved the eProof, so be sure you don’t skip this step. We recommend ordering a print copy to review before placing orders.
Ebook File Submission
Your EPUB file and JPG cover image will go through a Content Validation process. If any issues are found, you'll be asked to upload the corrected files. Once corrected files are submitted, the ebook will immediately be sent to retailers. There's no proofing process for ebooks. We have ePUB guidelines that we recommend publishers follow for ebooks.
We hope this has been helpful in providing an outline of the title setup process with IngramSpark and that you feel prepared to publish a book!
For additional guidance, explore these helpful resources:
Understanding IngramSpark Title Processing
IngramSpark Title Availability: What You Need to Know
